Check out the full set of features
Accounts Payable
- Automatically assigns next available vendor number
- Minority and women owned business activity reporting
- Ability to access vendor master from invoice entry
- Checks for duplicate invoice numbers within a vendor
- Checks for over budget accounts
- ACH payments may be processed via Accounts Payable
- Process 1099's
- Both single and batch check processing
- Void invoices
- Electronic signature check printing from laser printer
- Ability to utilize memo field on check
- Ability to access B/L Master from invoice entry
- Automatically updates journals to the G/L Module
- Automatically updates record to the Back Recon Module
- Interfaces with the NBS Purchase Order Module
- Unpaid invoice analysis
- Paid Invoice analysis
- Vendor / Sub-contractor report
- User defined vendor letter setup
- Use tax vouchers report
Accounts Receivable
- Set up and track customer information
- automatically assigns next available customer number
- If applicable, assign invoice rates by customer
- Tracks history of customer invoices and payments.
- Both single and batch invoice processing
- Allows for recurring invoice processing
- Automatically transfers journal entries to General Ledger
- Post apayments to individual invoices
- Allows for adjustments through payment processing
- Invoices paid and unpaid reporting
- Aged analysis reporting
- Monthly statement processing
- Sales tax reporting
Bank Recon
- Records all checks written with NBS Modules
- Allows user to add checks to check history file
- Allows user to add draft check data
- Allows user to add deposit data
- Reconcile statements by bank
- Reports of checks and deposits cleared
- Report of checks not cleared
- Tracks history of checks and deposists cleared
- If applicable, convert files to CSV file
Business License
- Set up and Track Customer Information
- Automatically assigns next available customer number
- If applicable, enter rates by a user defined rate codes
- If applicable, enter rates by a SIC Rate Code
- If applicable, enter rates by a NAICS Rate Code
- If applicable, enter Work Permit rates
- If applicable, enter Penalty Rates
- Allow for single or batch renewal processing
- Prints Business License renewal form with rates
- Prints Bussiness License form and receipt
- Payments for current or previous years renewals
- Prints Hospitality tax notices
- Tracks payments for Hospitality taxes
- Unpaid Hospitality and Business License reports
- Automatically updates to NBS G/L Module
- Permit Processing
- Print selected master file reports
- Financial Reports
- Non-payment reports
- Print late notices
Capital Assets
- Allows user to control set up of capital asset master file
- Allows user control set up of class code master
- Allows user to assign general ledger numbers by class code
- Depreciation may be divided between departments
- Calculate depreciationby month or year
- Depreciation edit for verification
- Automatically updates to the NBS G/L module
- Prints a Capital asset book
- Depreciation and expense reports
- Date in and date out of service reports
- Tax asset report by fund and class
- Tax asset report by fund, department and class
Cash Receipts
- User defined tables for charges with general ledger set up
- Allows user to enter receipts for set up charges
- Allows user to enter receipts for miscellaneous charges
- Automatically updates to the NBS G/L module
- Prints receipts with Pay information
- End of day payment reports
Codes Enforcement
- Application and permit processing for:
- Zoning Compliance
- Building
- Demolition
- Electrical
- Fire Protection (sprinkler)
- Mechanical
- Mobile Homes
- Plumbing
- Service Poles
- Signage
- Inspection reports
- User defines rate setup
- Print permits issued by date range
- Print inspection reports issued by date range
General Ledger
- Lets you set up General Ledger by Fund, Departments, Section and GL 0Number
- User defined Chart of Accounts (GL Master) set up
- User defined Balance Sheet and Revenue and Expense Statements set up
- Miscellaneous jourtnal entry, edit and Update
- User defined fixed (recurring) journal entries
- Journal control report
- Budget Processing
- Year End Close Routine
- Ability to work in previous year General Ledger
- Convert G/L files to a spreadsheet
- Report-Detail general ledger
- Report-Trial Balance
- Report-Fund income statement
- Report-Fund balance sheet statement
- Auditor Reports-G/L Audit
- Auditor Reports-Detail Audit List
- Auditor Reports-Working Trial Balance
- Auditor's Adjustment at Year End
Inventory
- Set up and track all inventory master records
- Records and tracks all receipts into the inventory system
- Records and tracks all issues into the inventory system
- Records and tracks all adjustments into the inventory system
- Allows you to bar code all inventory records
- Record and post physical inventory counts and updates
- Enter, print and archive work orders
- User controlled task file maintenance
- User controlled cost center maintenance
- User controlled employee maintenance
- Prints reorder list
- Prints inventory history reports
Payroll
- Supports salaried or hourly employees
- Pay Freq. -Weekly, Bu-weekly, Monthly, Bi-monthly, Annual, Bi-annual
- Federal & state tax tables that can be updated by the user
- Up to 99 miscellaneous deductinos per employee -may be tax deferred
- Ability to divide employee's wage to different G/L accounts
- Supports direct deposit to 3 different bank accounts
- Tracks vacation, sick and comp. time hours
- Allows multiple checks per employee
- HR- Personnel Tracking
- HR- Absentee Reporting
- HR- Job Lists
- Automatically updates to General Ledger
- Prints PR checks or create file for direct deposit
- SC retirement reporting
- SC employment reporting
- Prints W2's. or Electronic W2 filing -Federal
- Electronic SC W2 filing -SCBOS
- Prints 941 and EEO4 reporting
- Prints GASB45 by hire date or department
Purchase Orders
- Enter, print and archive purchase orders
- Items may be selected from inventory or non-inventory files
- Allows user to add miscellaneous costs as shipping charges or special taxes
- Allows user to change vendor number on purchase order
- Allows user to re-print a purchase order
- Interfaces with the NBS Accounts Payable Module
- Automatically updates to the General Ledger Module
- Prints list of active or closed purchase orders
Utility Billing
- User contolled customer account master
- Account numbers assigned to a location
- New customer check for previous usage by SS# or driver License
- User defined rate tables for each individual charge
- Back flow tracking
- Allows for up to 20 user defined charges
- Creates draft file to email to bank
- Tracks all transactions into a history file
- Deposit tracking
- Interfaces to most hand held vendors
- Real time or batch payment processing
- Adjustment tracking
- Penalty updates and tracking
- Write off and final bill tracking
- Fixed rate and miscellaneous charges
- Aged analysis, cut off list and capital credit reports
- Automatically updates to the NBS General Ledger Module
- Creates file for the Debt Setoff Program
- Print bills or create file to email for outsource printing
- Print Aged Analysis Report
- Print history of customer activity
- Online and IVR payment interface
Vehicle Maintenance
- User controlled vehicle master maintenance
- User controlled sub-vehicle master setup
- Preventive maintenance entry
- Preventive maintenance schedules
- Enter, edit and post vehicle service tasks
- Vehicle maintenance history tracking
- User controlled type of service master
- Print reports of vehicle maintenance services and tasks